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BEAVER LAKE FIRE DEPARTMENT

BOD Minutes 12-10-2024

BEAVER LAKE FIRE DEPARTMENT
BOARD OF DIRECTORS MEETING MINUTES
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Date: Tuesday, December 10, 2024
Time: 6:00 p.m.
Place: Beaver Lake Fire Department, Station 1
Location: 16035 Cypress LN, Rogers AR 72756
Zoom Link: Watch the meeting The meeting begins at 11 minutes and 40 seconds mark
1. CALL TO ORDER
1.1. Directors attending in person: Jeff Easley, Monte Gagliardi, Curtis Hathcock, Jerry Hudlow, Kelly Lewis, Steven Long, Gisela Mejia, Larry Smith.
1.2. Special Board Members attending in person: Justin Stanbery
1.3. Attending via Video: Todd Weber.
1.4. Absent: Laura Tucker.
1.5. Quorum Status. Nine (9) of 10 directors were present which constitutes a full quorum to conduct all business.
2. Chairman Comments.
Jeff Easley opened with brief comments recognizing this as the last BOD Meeting for calendar year 2024 and a brief summary of items to be discussed this meeting.
3. Disposition of Previous Meeting Minutes.
3.1.
Review Board of Directors Meeting Minutes for November 12, 2024. Curtis Hathcock summarized some minor punctuation and typing errors that members had found on their review of the minutes which were corrected.
3.2.
Motion to approve Minutes of the Board of Directors meeting held on November 12, 2024, was made by Curtis Hathcock. Motion seconded by Larry Smith. The minutes were approved by a unanimous voice vote of those present.
4. Open to Public Comments. No comments.
5. Reports of Officers
5.1.
Fire Chief Operations Report.
5.1.1.
Reviewed monthly response numbers. Jeff Easley reviewed the chart of responses and other items.
BEAVER LAKE FIRE DEPARTMENT
BOARD OF DIRECTORS MEETING MINUTES
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5.1.2.
Update on search for full time position. The position for hire has been offered and accepted by Elisha Ballou. He should be starting February 1, 2025.
5.1.3.
Update on Multi-purpose Rescue Apparatus included potential financing options for the to be more fully discussed and approved as the purchase of the vehicle nears. Gisela Mejia provided basic summarization of potential 3 options thus far.
5.1.4.
The first 2 options were provided by Government Capital with an estimate rate at 5.76% or 5.88%. The lower rate being based upon an approximate down payment of $50,000 and the higher rate based upon a larger down payment effectively reducing the principal of the loan. They
5.1.5.
The Banner Fire Equipment company indicated they could provide financing at an estimated rate around 5.95%.
5.1.6.
An application for a grant is being prepared which may cover most if not all the cost of fitting our 2 fire stations with backup generator capabilities during utility company power outages.
BEAVER LAKE FIRE DEPARTMENT
BOARD OF DIRECTORS MEETING MINUTES
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BEAVER LAKE FIRE DEPARTMENT
BOARD OF DIRECTORS MEETING MINUTES
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5.2.
President’s Report.
5.3.
Treasurer’s Report.
5.3.1.
Review Monthly Financial Documents. As of the end of November, BLFD has $541,393.64 in bank accounts. The organization is on track for the budget year.
5.3.2.
Motion to approve monthly Balance sheets, P &L, and Budget review documents for the month of November made by Kelly Lewis. Seconded by Larry Smith. The motion was approved by a unanimous vote of those present.
5.4.
Secretary’s Report.
5.4.1.
Reminder that suspense for turning in a report to the Benton County Collector’s Office on Membership Dues Collection Verification is December 15, 2024. I plan to personally deliver and submit the document tomorrow, December 11, 2024.
5.4.2.
Reminder that I will not be able to attend the January Meeting.
6. Reports of Committees – No updates.
7. New Business.
7.1.
Approval of Amendment 1 to BLFD Bylaws officially changing the Annual Membership Meeting from usually being in February of each year to allowing board to determine best time during the last half of the calendar year each year.
7.1.1.
Review proposal.
7.1.2.
Motion to approve Amendment 1 to the current Beaver Lake Fire Department Bylaws was made by Steven Long. Seconded by Larry Smith. A roll call vote was taken with the following recorded; Jeff Easley – For, Todd Weber – For, Curtis Hathcock – For, Gisela Mejia – For, Monte Gagliardi – For, Jerry Hudlow – For, Kelly Lewis – For, Steven Long – For, Laura Tucker – Absent, Larry Smith – For, with a final tally of 9 For / 0 Against. Amendment 1 changing language of the current Beaver Lake Fire Department to show the General Membership Annual meeting will be scheduled during the last half of a calendar year has been approved by the required 2/3rd approval (8 of 11) director positions under provisions of Article XI.
7.2.
Approval of Amendment 2 to BLFD Bylaws officially changing the required officers for the Board of Directors.
7.2.1.
Review proposal.
7.2.2.
Motion to approve Amendment 2 to the current Beaver Lake Fire Department Bylaws was made by Larry Smith. Seconded by Curtis Hathcock. A roll call vote was taken with the following recorded; Jeff Easley – For, Todd Weber – For, Curtis
BEAVER LAKE FIRE DEPARTMENT
BOARD OF DIRECTORS MEETING MINUTES
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Hathcock
– For, Gisela Mejia – For, Monte Gagliardi – For, Jerry Hudlow – For, Kelly Lewis – For, Steven Long – Against, Laura Tucker – Absent, Larry Smith – For, with a final tally of 8 For / 1 Against. The Amendment 2 changing language of the current Beaver Lake Fire Department to show the required Officer positions to be filled for a calendar year will be the Chairman, the President, the Treasurer, the Vice Treasurer, and the Secretary (5 positions vs. 6) has been approved by the required 2/3rd approval (8 of 11) director positions under provisions of Article XI.
8. Old Business
8.1.
Acquisition of new Firefighting/Recue Apparatus. Covered in Fire Chief’s report.
8.2.
Backup Generator Project. Covered in Fire Chief’s report.
8.3.
Election of Officers to serve for CY 2025.
8.3.1.
Present recommendations for Officer positions. Recommendations for officer positions are Chairman – Jeff Easley, President – Todd Weber, Secretary – Curtis Hathcock, Treasurer – Gisela Mejia, and Vice Treasurer – Laura Tucker.
8.3.2.
Motion to approve recommendations for Board of Directors officer positions made by Jerry Hudlow. Seconded by Kelly Lewis. The motion was approved by a unanimous vote of those present.
8.4.
BLFD Bylaws Review/Update/Amendment.
8.4.1.
Chairman Comments. With through a quick summary of how the working document will be used and published in future meetings to help streamline the process of the review.
8.4.2.
Review updated digital document and process moving forward. Curtis Hathcock explained the use of gray color font and strike-through fonts so everyone will be able to see the changes and summarized language changes made for any specific area. Jerry Hudlow requested inclusion of a last updated date on the cover page.
9. Other Business.
9.1.
Next Board Meeting scheduled for January 14, 2024, at BLFD Fire Station 1, 16035 Cypress LN, Rogers AR 72756.
10. Adjournment.
SUBMITTED BY: Curtis Hathcock, Board Secretary

Beaver Lake Fire Department

Station 1:

16035 Cypress Ln.
Rogers, Arkansas 72756

Station 2:

8944 Grimes Dr.
Rogers, Arkansas 72756

Main Office: +1.479.925.2082
Chief Dusty Qualls Chief@BeaverLakeFireAR.org
Controlled Burning: +1.479.271.1005

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