1. CALL TO ORDER

• 1.1. Directors attending in person: Jeff Easley, Monte Gagliardi, Curtis Hathcock, Jerry Hudlow, Steve Long, Gisela Mejia, Larry Smith, Laura Tucker, Todd Weber
• 1.2. Special Board Members attending in person: Captain Justin Stanbery
• 1.3. Attending via Video:
• 1.4. Absent: Kelly Lewis, Gisela Mejia, Chief Dusty Qualls
• 1.5. Quorum Status.

2. Chairman Comments.

• 2.1. Opening summary

3. Disposition of Previous Meeting Minutes.

3.1. Review Board of Directors Meeting Minutes for November 11, 2025.

• 3.1.1. Motion to approve Minutes of meeting.
• 3.1.2. Motion to approve Minutes of meeting. Motion made by Larry Smith to approve the minutes for the Board of Directors Meeting November 11, 2025, as amended at this meeting. Motion seconded by Steve Long. Motion approved with a vote unanimous voice vote of directors present.

3.2. Review Board of Directors Emergency Meeting Minutes for November 20, 2025

• 3.2.1. Motion to approve Minutes of meeting.
• 3.2.2. Motion to approve Minutes of meeting. Motion made by Laura Tucker to approve the minutes for the Board of Directors Emergency Meeting November 20, 2025. Motion seconded by Todd Weber. Motion approved with a vote unanimous voice vote of directors present.

4. Open to Public Comments.

5. Reports of Officers

5.1. Fire Chief Operations Report.

• 5.1.1. Reviewed monthly response numbers.
• 5.1.2. Staffing Report Update. The C shift is the busiest shift historically. All shifts will be manned 24/7 effective January 5, 2026, with 2 firefighters on duty at Station 1.
• Note: “Fire Incidents YTD” chart appears in the signed PDF (image omitted from this HTML-only version).

• 5.1.3. Acquisition of new Firefighting/Recue Apparatus. Update discussion on timeline of apparatus production. It has been delayed due to some process changes by the manufacturer. New estimated delivery in second quarter of CY 2026.
• 5.1.4. Backup Generator Project. The backup generator grant was not approved. We can reapply for the grant next year, potentially. A grant was approved for wildfire equipment.

5.2. President’s Report.

• 5.2.1. Todd Weber recognized outgoing directors; Jeff Easley, Curtis Hathcock, Kelly Lewis, and Gisela Mejia thanking each for stepping up and providing leadership and services for BLFD during their respective terms.
• 5.2.2. Chairman Jeff Easley took the opportunity to introduce a candidate for director position, Bradon Townsley. Jeff has known Bradon for over 10 years. He works at Arrowhead Marine. Braydon was given the floor to provide his perspective on desire to be a member of the board. Board members will be given an opportunity to review a further list of qualifications and experiences

5.3. Treasurer’s Report.

• 5.3.1. Review Monthly Financial Documents. No significant deviations from the approved budget. Total liquid funds in the bank are $624,966.16. Laura provided an update on future funds related to CY 2025 that are still forthcoming from the county.
• 5.3.2. Motion to approve financial documents. Motion to approve financial documents. Motion made by Todd Weber to approve monthly Balance sheets, P &L, and Budget review documents for September. Motion seconded by Monte Gagliardi. Motion approved by unanimous voice vote.

5.4. Secretary’s Report.

• 5.4.1. Dues Validation Report. The report was completed and directors were given the opportunity to review during the past month. No changes were reported.
• 5.4.2. Transparency Report Status.

6. Reports of Committees –

7. New Business.

7.1. Election of Board of Director officer positions.

• 7.1.1. A review of state and local regulations and procedures indicate that the BLFD Board has adequately defined in
• 7.1.2. The slate of Directors to serve in officer positions for Calendar Year 2026 is: Steven Long – Chairman, Todd Weber – President, Monte Gagliardi – Vice President, Laura Tucker – Treasurer, Meredith Hutchins – Vice Treasurer, Holly Smyth – Secretary. All these candidates have agreed to serve, if elected.
• 7.1.3. Motion to approve the officers for Calendar Year 2026 was made by Curtis Hathcock. Motion seconded by Todd Weber. Motion approved by unanimous voice vote of directors present.

7.2. Change of Signature Authority documentation for banks.

• 7.2.1. For administrative purposes, a motion needs to be made to fulfill request of our banks to change signature authorities for bank accounts, safety deposit boxes, and any other financial instruments pertaining to Beaver Lake Fire Department business at Signature Bank and First Security Bank.
• 7.2.2. Motion was made by Curtis Hathcock to remove Gisela Mejia from all signature authority reference BLFD effective December 31, 2025. Furthermore, Signature Authority is given to given to Todd Weber (President), Laura Tucker (Treasurer), and Meredith Hutchins (Vice Treasurer) for the conduct of all financial business transactions associated with Signature Bank and First Security Bank. Motion was seconded by Larry Smith. Motion was approved by unanimous voice vote of all directors present.

8. Old Business.

• 8.1. New Building for equipment Storage. Tabled.
• 8.2. Calendar year 2026 Budget. Update

9. Other Business.

• 9.1. Potential concern reference Pafford Personnel procedures. What are the operational jurisdictions for personnel, response, and other operational procedures? Monte Gagliardi provided a synopsis of an event that occurred during the last month. A member of BLFD expressed a concern concerning qualifications of a person being assigned as first responder for medical incidents. Discussion determined that the board would investigate the incident with Pafford. It was clarified by board members that human resource policies and operations for EMS personnel reside with Pafford as provided under provisions outlined in Pafford’s contract with Benton County. However, the board will research and determine what input it may have with reference to complaints.
• 9.2. Next Board Meeting scheduled for January 13, 2026, at BLFD Fire Station 1, 16035 Cypress LN, Rogers AR 72756.

10. Adjournment.

SUBMITTED BY: Curtis Hathcock, Board Secretary