BEAVER LAKE FIRE DEPARTMENT
BOARD OF DIRECTORS AGENDA
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Date: Tuesday, February 11, 2025
Time: 6:00 p.m.
Place: Beaver Lake Fire Department, Station 1
Location: 16035 Cypress LN, Rogers AR 72756
Zoom Link: Watch the meeting Zoom ID 895 9812 4894
1.
CALL TO ORDER
1.1.
Directors attending in person: Jeff Easley, Monte Gagliardi, Curtis Hathcock, Jerry Hudlow, Gisela Mejia, Larry Smith (6 of 10)
1.2.
Special Board Members attending in person: Justin Stanbery (1 of 2)
1.3.
Attending via Video: Kelly Lewis, Steven Long (2 of 10)
1.4.
Absent: Directors, Laura Tucker, Todd Weber. Special Board Member, Chief Dusty Qualls.
1.5.
Quorum Status. Quorum is present (6 in person, 2 via zoom for total 8 of 10)
2.
Chairman Comments. No significant comments made by Chair.
3.
Disposition of Previous Meeting Minutes.
3.1.
Review Board of Directors Meeting Minutes for January 14, 2025.
3.1.1.
Error was noted in paragraph 9.1 concerning reference to Hickory Creek vote for dues increase. The Name in the minutes and the vote count has been corrected.
3.1.2.
Thank you for finding the mistake.
3.2.
Motion to approve Minutes of the Board of Directors meeting held on January 14, 2024, was made by Curtis Hathcock. Motion seconded by Monte Gagliardi. The minutes were approved by a voibce vote of 7 for approval with one abstention (Larry Smith who was not present at the meeting).
4.
Open to Public Comments. No comments made by public observers.
5.
Reports of Officers
5.1.
Fire Chief Operations Report.
5.1.1.
Reviewed monthly response numbers. Captain Justin Stanbery presented activity numbers for the month of January. No significant events were recorded.
BEAVER LAKE FIRE DEPARTMENT
BOARD OF DIRECTORS AGENDA
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5.2.
President’s Report. No comments.
5.3.
Treasurer’s Report.
BEAVER LAKE FIRE DEPARTMENT
BOARD OF DIRECTORS AGENDA
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5.3.1.
Review Monthly Financial Documents. Treasurer Gisela Mejia present bank account balance review
5.3.2.
Motion to approve the Financial Report for January was made by Larry Smith. Motion seconded by Jerry Hudlow. The January Financial Report was approved unanimously by voice vote of those present in person and via Zoom.
5.4.
Secretary’s Report.
5.4.1.
We received a copy of the Delinquent Dues Report from Benton County Collectors Office. Curtis Hathcock presented a brief explanation of the figures which demonstrated that the delinquency rate on dues is very low. Data suggest that many times, delinquent members due tend to pay their dues with the 2-year period that Benton County helps to collect the dues. Chairman Jeff Easly provided comments asking the directors to think about the delinquent issue and be prepared within the next few months to address potential options on what we may do to pursue.
5.4.2.
Secretary Curtis Hathcock completed the Annual Transparency Report and filed it with the Benton County Clerk.
6.
Reports of Committees – Chairman Jeff Easley provided an update asking members to be prepared to help with an upcoming project to provide a storage facility of some type for equipment.
7.
New Business. None.
8.
Old Business
8.1.
Acquisition of new Firefighting/Recue Apparatus. No further update.
8.2.
Backup Generator Project. No further update.
8.3.
BLFD Bylaws Review/Update/Amendment.
8.3.1.
Chairman Comments. Chairman provided a general timeline of what to expect for this meeting and the next few months. The goal is to have a full draft version completed and ready for presentation to the general membership by May or June.
8.3.2.
Review of Article 5 Books and Records. There was some technical difficulty with audio in the Zoom system. Director Steve Long provided comments via texting tool in the Zoom system. He wanted to simplify the language on the Fiscal year to add very specific date information (i.e. start January 1 and end December 31).
8.3.3.
Review of Article 6 Amendments. Discussion centered two areas under amendments being made to bylaws or articles of incorporation.
8.3.3.1.
The consensus of the members agreed on specifying a minimum number which meets a 2/3 rule, specifically the number 8 to fulfill the rule given the full board is defined at 11 directors.
8.3.3.2.
The second area was that under rules of the notice, the full agreed upon wording should be presented on a proposed amendment prior to the actual vote of record is
BEAVER LAKE FIRE DEPARTMENT
BOARD OF DIRECTORS AGENDA
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taken. The Secretary has agreed to
do some further word smithing to paragraph 6 to be presented at the next board meeting.
9.
Other Business.
9.1.
Next Board Meeting scheduled for March 11, 2025, at BLFD Fire Station 1, 16035 Cypress LN, Rogers AR 72756.
10.
Adjournment. Meeting was adjourned at 6:42 P.M.
SUBMITTED BY: Curtis Hathcock, Board Secretary